Vendor Invoice Terms & Conditions

These Vendor Terms and Conditions (“Vendor Terms”) govern the relationship between THE SUNNY TRAVELERS LLC (“Agency”) and any vendor, supplier, or partner (“Vendor,” “you,” “your”) to whom an invoice is issued for payment of commissions or service fees owed to the Agency.

By accepting services, submitting payment, or doing business with the Agency, you agree to be bound by these Vendor Terms. These Vendor Terms are subject to change without prior written notice. The current version is always available at:
www.thesunnytravelers.com/vendor-terms

1. Payment Terms

All payments are due within 30 calendar days of the invoice date unless a different due date has been expressly agreed upon in writing. Payments not received within 30 days may be subject to a 1.5% monthly late fee or the maximum allowable under Oklahoma law.

2. Commission Structure

Agency commissions or fees are based on pre-agreed terms between Vendor and Agency. Any changes to pricing, itinerary, or services must be disclosed to Agency in writing and may result in an adjustment of commission owed. Non-disclosure may result in suspension of partnership.

3. Dispute Resolution

All invoice-related disputes must be submitted in writing to invoicing@thesunnytravelers.com within 10 business days of invoice receipt. After this period, the invoice will be deemed accurate, complete, and accepted.

4. Payment Instructions

All payments should be remitted to the following address:

The Sunny Travelers LLC
4504 S 50th Street
Oklahoma City, OK 73135
Attn: Tamika Wren
📧 Email: mika@thesunnytravelers.com

Digital payments may be accepted upon request with prior approval.

5. Cancellations & Refunds

If a booking is canceled by either the vendor or the client, any commission earned up to the date of cancellation remains due and payable—unless otherwise specified in writing or outlined in the vendor’s Terms and Conditions.

6. Non-Payment & Termination

Failure to remit payment within 45 days of the invoice date may result in:

• Suspension or termination of partnership

• Recovery through third-party collection

• Reporting to travel advisory networks or legal action

All costs associated with collection (including legal fees) will be the Vendor’s responsibility.

7. Confidentiality

All terms, commissions, payment amounts, and contractual discussions between Agency and Vendor are considered confidential and may not be disclosed to third parties without prior written consent. This clause survives termination of business relationship.

8. Governing Law

These Vendor Terms are governed by the laws of the State of Oklahoma. Any disputes that cannot be resolved amicably will be submitted to binding arbitration in Oklahoma County, OK.